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Guidebook

This GUIDEBOOK has been developed by the State of Colorado to assist local governments and subgrantees in the implementation and administration of local public facility, housing, and economic development projects undertaken through funding from the State administered Community Development Block Grant (CDBG) program.  While this GUIDEBOOK has been developed from a CDBG frame of reference, the Division of Housing has used a significant portion of this GUIDEBOOK in its implementation of the HOME program. For those housing grantees that have been provided HOME funding, please contact the Division of Housing Asset Manager assigned to your project for direction as to which portions of this GUIDEBOOK apply to your HOME project.

 

Forms are updated periodically, so please bookmark this site for future reference to ensure you have the most current forms available. Latest update: June 2013

 

This GUIDEBOOK is intended to serve as a resource and training manual. Developed from the philosophy, “…Now that I have my grant award, what do I have to do to stay out of trouble…”, this GUIDEBOOK is divided into the following sections:

 

I.     PROJECT START-UP
II.    FINANCIAL MANAGEMENT
III.   REPORTING
IV.  ENVIRONMENT
V.   CIVIL RIGHTS
VI.   ACQUISITION
VII.  RELOCATION
VIII. LABOR & CONSTRUCTION
IX.   PROJECT CLOSEOUT
X.    MONITORING CHECKLIST

  

Each of the sections contain a narrative section (what we are asking you to do as a grantee) and an exhibit section (a complete set of forms, etc., to either be filled out or duplicated for use.) It is our intent to provide an example of how to comply with everything we have asked you as the grantee to do. EXCEPT FOR SECTION VIII, LABOR & CONSTRUCTION, which has been prepared for construction projects, all remaining portions of the GUIDEBOOK have identical requirements. Any items that required clarification for a specific type of project, e.g. explaining an economic development policy for program income, are contained in the appropriated sections of the manual surrounded by double lines.
 

Throughout this Guidebook, Roman Numerals (I, II, IV, etc.,) have been used to identify each of the sections. Letters of the alphabet (A, C, M, etc.,) have been used to identify individual exhibits within each section. Arabic numbers have been used to identify successive pages within an exhibit. For example, the third page of the text on SECTION V, CIVIL RIGHTS, is identified as V-3.  All exhibits are contained in a separate section immediately after each respective section's narrative.
 

Reporting and record keeping requirements necessary for compliance early on in the process are included in each individual section where appropriate and will provide the grantee with the proper starting point. State CDBG Monitoring guidelines have now been consolidated into SECTION X. These guidelines identify the critical performance and compliance issues in each programmatic area.
 

While every effort has been made to make this GUIDEBOOK as clear and complete as possible, there are bound to be questions. PLEASE DO NOT HESITATE TO ASK QUESTIONS, as they will surely arise. Similarly, do not hesitate to suggest areas where improvements can be made. Comments, both negative and positive, are appreciated.