Colorado School Safety Resource Center Created Preparedness Materials
Colorado School Emergency Operations Plan Exercise Toolkit
- The School Emergency Operations Plan Exercise Toolkit was produced in a cooperative effort by the Governor's Office of Homeland Security, Colorado Division of Emergency Management (Department of Local Affairs) and CSSRC (Colorado Department of Public Safety). It has been developed in a cooperative effort by a subcommittee of the Emergency Planning & Response Working Group established by the Colorado School Safety Resource Center (CSSRC).
- This Toolkit provides schools and school districts a tool for a discussion-based (tabletop) test and review of emergency preparedness and response plans for a variety of disasters or emergency situations.
- For further consultation or technical assistance from the working group, please contact the Colorado School Safety Resource Center.
- Welcome Letter
- Cover Page
Contents: (Table of Contents - pdf)
- 10 Steps to A Successful Exercise (pdf) (ppt)
- Developing Emergency Exercises Worksheet (pdf) (word)
- Sample Scenarios for each emergency action (pdf) (word)
- Exercise Plan (ExPlan) Template (pdf) (word)
- Exercise Agenda Template (pdf) (word)
- Master Scenario Events List (MSEL) Template (pdf) (word)
- Exercise Evaluation Guide (EEG) Template (pdf) (word)
- Tabletop Exercise PowerPoint Slides (sample exercise) (pdf) (ppt)
- After Action Report Template w/ Improvement Plan Matrix Template (pdf) (word)
- Participant Feedback Form Template (pdf) (word)
- Additional Resources (pdf)
- This template, which continues to be updated, was modeled after the U.S. Department of Education’s (2007) four phase model of emergency planning: Prevention/Mitigation; Preparedness; Response and Recovery. This model is also in compliance with the Colorado Safe Schools Act CRS 22-32-109.1 which requires each school district to adopt and implement a safe schools plan.
- Comprehensive School Safety Planning: Elements Checklist (pdf) (word)
Incident Command Structure (ICS) Tools for Schools
- These resources are offered as modifiable examples to assist districts and individual schools in safety planning efforts. The Colorado School Safety Resource Center is also available to assist any schools in their safety planning by providing resources, consultation, and technical assistance. Please contact our office 303-239-4435.
National Incident Management System (NIMS) SB08-181 and SB11-173
School Response Framework - School Safety, Readiness Incident Management Plan Outline (July 2011)
- As part of a collaborative work group effort, and recently approved by the advisory board of the CSSRC, it is recommended that K-12 schools have protocols for five basic emergency actions to help ensure safety of all individuals on school site in the event of an actual emergency or for various crisis situations: lockdown, lockout (secured building), shelter-in-place (including weather shelter), evacuation, and a protocol for release and reunification of students to reunite them with parents/caregivers after an event.
- The document is intended as guidance to Colorado schools and recommends consultation and development of protocols with community emergency responders, customizing procedures as needed for individual school sites and developing plans for students and staff with special needs. In addition key messages include that all staff and students be trained through drill and practice, parents informed of protocols, and that schools review plans after all drills and actual events.
Additional Preparedness Resources
American Red Cross
- Prepare Your School
- Part of the American Red Cross Ready Rating™, a first-of-its-kind membership program designed to help businesses, organizations and schools become better prepared for emergencies. Members join this free, self-paced program and complete a 123-point self-assessment of the level of preparedness to reveal areas for improvement.
- You’ll learn tips and best practices so you don’t feel like you’re alone out there. And most importantly, members make a commitment to improve their readiness score each year – because preparedness is a continuous process and not a one-time effort.
Centers for Disease Control and Prevention (CDC)
- Preparedness Resources for Schools
- Schools and education agencies cannot prevent natural disasters or even many man-made crises, but they can prepare for and plan to respond to such emergencies. Resources are available to help schools, education agencies, and institutions of higher education develop such plans, usually in collaboration with public health and first responder agencies.
- Topics covered include: emergency planning, school violence, safe facilities, crisis resources, schools and terrorism, biosecurity for foodservice, pandemic influenza emergencies.
Federal Emergency Management Agency (FEMA)
- Academia and Resilience
- Tools, resources, and training for
- Campus Security and Emergency Managers
- Homeland Security Education Programs
- Faculty and Administrators
- College Students
- Action Guide for Emergency Management at Institutions of Higher Education-Readiness and Emergency Management for Schools (REMS)
- This Action Guide aims to offer higher education institutions a useful resource in the field of emergency management. It is intended to serve as a resource for all types of institutions of higher education. The Action Guide can be used by community colleges, two- and four-year colleges and universities, graduate schools, and research institutions associated with higher education entities, both public and private, throughout their emergency management planning efforts. Depending on need and experience, the information provided in this Action Guide can help personnel from higher education institutions and their partners better understand the field of emergency management within a higher education context, develop and implement an institution’s emergency management plan, and/or serve as a reference and resource to improve an institution’s existing plan. The Action Guide is not meant to serve as a prescriptive document, but, rather is intended to provide a number of resources and references to facilitate the emergency management planning process for institutions at all levels of knowledge and development.
- Emergency Management Institute - FEMA Independent Study Programs
- The Emergency Management Institute (EMI) offers self-paced courses designed for people who have emergency management responsibilities and the general public. All are offered free-of-charge to those who qualify for enrollment.
- Guidance on Planning for Integration of Functional Needs Support Services in General Population Shelters
- Published by FEMA in November 2010, this guide is intended to assist emergency managers and shelter planners in understanding the requirements related to sheltering children and adults with functional support needs in general population shelters. These guidelines identify methods of achieving a lawful and equitable program through the delivery of functional needs support services for children and adults.
- Homeland Security Exercise and Evaluation (HSEEP)
- The Homeland Security Exercise and Evaluation Program (HSEEP) is a capabilities and performance-based exercise program that provides a standardized methodology and terminology for exercise design, development, conduct, evaluation, and improvement planning.
- NEW Homeland Security Exercise and Evaluation Program (HSEEP): A Quick Reference Guide
- Created by the Center for Infectious Diseases & Emergency Readiness, in the University of California, Berkeley School of Public Health, this document provides a concise introduction and overview of HSEEP.
- Ready Colorado
- READYColorado is a public awareness campaign supported by public and private partners concerned with homeland security and all-hazards preparedness.
- Its goal is to raise awareness about the importance of disaster preparedness among Colorado citizens. To achieve this, READYColorado is reaching out to individuals, families, neighborhoods and businesses to provide them with the tools and information they need to respond to and recover from any disaster.
- Ready Kids - U.S. Department of Homeland Security
- Ready Kids is a tool to help parents and teachers educate children in grades 4-5 about emergencies and how they can help get their family prepared. Ready Kids is part of the Federal Emergency Management Agency's Ready campaign, a national public service advertising campaign designed to educate and empower Americans to prepare for and respond to natural disasters, potential terrorist attacks and other emergencies. The Ready Kids web site features age-appropriate, step-by-step instructions on what families can do to be better prepared and the role kids can play in this effort.
- NEW Special Events Contingency Planning for Public Safety Agencies
- This course introduces you to planning for or conducting a special event.
- This is an independent study course from the FEMA Emergency Management Institute.
- Lessons Learned Information Sharing (LLIS.gov) is a Department of Homeland Security/Federal Emergency Management Agency program. LLIS.gov serves as the national, online network of lessons learned, best practices, and innovative ideas for the emergency management and homeland security communities. This information and collaboration resource helps emergency response providers and homeland security officials prevent, protect against, respond to, and recover from terrorist attacks, natural disasters, and other emergencies.
- LLIS.gov provides federal, state, local, tribal and territorial responders and emergency managers with a wealth of information and front-line expertise on effective planning, training, and operational practices across homeland security functional areas. LLIS.gov includes a library of exclusive documents and user-submitted materials related to all aspects of homeland security and emergency management.
National Association of School Psychologists
National Education Association
NIMS / ICS (National Incident Management System / Incident Command System)
Pertussis Information (Whooping Cough)
- The state of Colorado experienced a record number of cases of pertussis (whooping cough) in 2012.
- This disease is highly contagious, causes severe coughing fits and can cause severe disease or death in at-risk persons, including infants. The infection is often spread to infants by other children and adults caring for them.
- Pertussis Information and Guidelines for Schools and Childcare Settings, published by Colorado Department of Public Health and Environment.
Psychological Health & Wellness
- NEW Safe Start Center Toolkit for Schools
- As the National Survey for Children Exposed to Violence has shown, children's exposure to home and community violence is prevalent in the U.S. Exposure to traumatic events is often unexpected and can leave educators with many uncertainties about what to do next. Faced with students struggling to cope and a community struggling to respond, schools need reliable information, practical tools, and pragmatic guidance. Safe Start Center's Toolkit for Schools is a collection of resources for school administrators and teachers to learn more about the prevalence and negative consequences of children's exposure to violence and how they can help.
- Part of the Office of Juvenile Justice and Delinquency Prevention (OJJDP)
- Toolkit Contents
- School Safety and Crisis Resources from National Association of School Psychologists (NASP)
- NASP (National Association of School Psychologists) has made these materials available free of charge to the public in order to promote the ability of children and youth to cope with traumatic or unsettling events.
U.S. Department of Education
- Office of Safe and Drug Free Schools
- Practical Information on Crisis Planning
- A brochure and complete guide on crisis planning for schools and communities, who need to develop a crisis plan or review, practice and update a current plan. The checklists found in the brochure and guide provide general guidance that can be adapted as appropriate to each district's or school's circumstances.
- Practical Information on Crisis Planning: A Guide for Schools and Communities
- Readiness and Emergency Management for Schools (REMS) Technical Assistance Center - U.S. Department of Education
- Helpful Hints
- Helpful Hints is a series prepared by the Office of Safe and Drug-Free Schools and Readiness and Emergency Management for Schools (REMS) Technical Assistance (TA) Center. Helpful Hints provide a quick overview of school emergency preparedness topics that are frequently the subject of inquiries.
- Psychological First Aid (PFA) for Students and Teachers: Listen, Protect, Connect - Model & Teach (V3, Issue 3, 2008)
- Educator Sexual Misconduct: What School Staff Need to Know and Do (V3, Issue 2, 2008)
- Engaging Students in Emergency Management (V3, Issue 1, 2008)
- Establishing and Developing Strategic Partnerships with Media Representatives (V2, Issue 8, 2007)
- Families as Partners in School Emergency Management (V2, Issue 7, 2007)
- Emergency Management Planning for Institutions of Higher Education (V2, Issue 6, 2007)
- Engaging Administrators in School Emergency Management (V2, Issue 5, 2007)
- Planning and Conducting Functional Exercises (V2, Issue 4, 2007)
- Updating and Maintaining School Emergency Management Plans (V2, Issue 3, 2007)
- Components of Comprehensive School and School Districts Emergency Management Plans (V2, Issue 2, 2007)
- Steps for Developing a School Emergency Management Plan (V2, Issue 1, 2007)
- Emergency "Go-Kits" (V1, Issue 2, 2006)
- REMSExpress Newsletters
- The REMSExpress is a newsletter prepared by the Office of Safe and Drug-Free Schools and the Readiness and Emergency Management for Schools (REMS) Technical Assistance (TA) Center. This newsletter provides information on emerging issues in emergency response and crisis management, as well as information on important resources available to schools. Contributors to newsletters include both REMS grantees and national experts in school safety.
- Highlights from the Field (V4, Issue 2, 2008)
- Collaboration: Key to a Successful Partnership (V4, Issue 1, 2008)
- Beyond the School Walls: Community Events and their Impact on Schools (V3, Issue 6, 2007)
- Emergency Management for Schools in Non-Traditional Settings (V3, Issue 5, 2007)
- Emergency Management Opportunities and Challenges for Non-Public Schools (V3, Issue 4, 2007)
- Paying Tribute to Deceased School Community Members (V3, Issue 3, 2007)
- Coping with the Death of a Student or Staff Member (V3, Issue 2, 2007)
- Tapping into Nontraditional Community Partners for Emergency Management (V3, Issue 1, 2007)
- Creating Emergency Management Plans (V2, Issue 8, 2006)
- Schools Respond to Infectious Diseases (V2, Issue 7, 2006)
- National Incident Management System (NIMS) (V2, Issue 6, 2006)
- Food Safety and Food Defense for Schools (V2, Issue 5, 2006)
- All-Hazards National Oceanic and Atmospheric Administration (NOAA) Weather Radio Network (V2, Issue 4, 2006)
- Emergency Exercises: An Effective Way to Validate School Safety Plans (V2, Issue 3, 2006)
- National Clearinghouse for Educational Facilities (NCEF) (V2, Issue 2, 2006)
- Integrating Students with Special Needs and Disabilities Into Emergency Response and Crisis Planning (V2, Issue 1, 2006)
- New Technical Assistance (TA) Center Announced! The inaugural issue also includes a feature on the Recovery stage (V1, Issue 1, 2005)
NEW U.S. Department of Homeland Security
- K-12 School Security Practices Guide
- Published in April, 2013, this guide provides security practices for consideration by communities to deter threats, address hazards and risks, as well as minimize damage from school incidents, including mass casualty events. The security practices include a spectrum of options for consideration, from programmatic and procedural considerations to technological enhancements that school administrators may consider implementing based upon the most likely threats to their school district and their available resources. The security practices guide includes options for consideration in developing a security plan that builds from existing comprehensive assessment efforts (e.g., culture and climate, school threat assessment) and blends a number of security practices to achieve an effect where threats are either deterred or delayed and detected in advance of creating harm.
- K-12 School Security Checklist
- Published in April, 2013, this checklist is a companion to the K-12 School Security Practices Guide to help schools assess their current security practices and enable improvement.
- Colorado Information Resources Guide
- This document provides a compilation of preparedness resources available in Colorado.
Web Link Disclaimer: The Colorado School Safety Resource Center (CSSRC) provides links from this site to external websites because of their potential interest or usefulness to the safe and positive school environment, an education community or the general public. It attempts to monitor such sites on a regular basis. However, the CSSRC cannot be responsible for the content of any site external to its own. Further, by linking to other sites, the CSSRC is not endorsing any particular product, practice, service, provider or institution, nor does it necessarily endorse views expressed or facts presented on these sites. In addition, neither the CSSRC nor any of its employees, makes any warranty, expressed or implied, or assumes any legal liability for the accuracy, completeness, or usefulness of any information linked to from this site.