|Information for Local Agencies||
Following is information of importance to local agencies
No notices at this time
|Important information for WIC Retailers||
Following is information of importance to retailers
Colorado WIC EBT Update
March 10, 2014
WIC EBT is an electronic system that replaces paper WIC checks with a card for food benefit issuance and redemption at authorized WIC grocery stores. Federal rules (the provisions set forth in the Healthy, Hunger-Free Kids Act of 2010) mandate that all WIC State agencies implement EBT systems by October 1, 2020. So as you may have seen, many WIC Programs across the nation are in various stages of planning for or implementing WIC EBT within the next several years.
Colorado WIC is one of those programs going forward with EBT. We will send updates like this one periodically to keep you in the loop of the progress and will also be establishing opportunities to participate.
Moving toward EBT is an exciting move for us; for a listing of just some of the many benefits of an EBT payment process for customers, retailers and WIC agencies see below at the bottom of this message.
Colorado WIC begins work this summer to fall with a team from FIS Government Solutions and their partners at Custom Data Processing (CDP) on the procurement and implementation of an on-line EBT payment process.
There is much to be done and the implementation will not be accomplished overnight. There are many steps yet to be finalized. Some of the main steps include design, development and testing of modifications to the system as well as related to the integration with retailer point-of-sale; training WIC and store staff and WIC clients; development of business processes and policy; a detailed approved UPC/PLU product list, and deploying the infrastructure and numerous technical mechanisms.
While the specific timelines are not yet established, we are expecting that work will begin this summer to fall in engaging our stakeholders- such as the authorized retailers- in the process. We will keep you informed as the time frames are developed.
We are committed to a team approach that enables our partners--including retailers, clinic staff and WIC customers--to provide input and share their expertise from the development process through to implementation of the EBT system. In the coming seasons, we will routinely communicate with retailers and will establish methods to exchange necessary information.
Thanks so much for your partnership. As we know more details and time frames, we will provide those to you. Feel free to share your input, questions, comments with us any time.
There are many advantages to the move to an EBT payment process, including:
To: Colorado WIC-Authorized Grocers
From: Retailer Unit, Colorado WIC Program
Subjects: Peer Group Assignment and New Shelf Price List Form
Date: February 28, 2014
Federal regulations (7 CFR Part 246) require State WIC agencies to implement a vendor peer group system (i.e., grouping like stores together), competitive price criteria, and allowable reimbursement levels to ensure that the WIC Program pays authorized vendors competitive prices. These systems are routinely evaluated to identify ways to streamline them and improve efficiency and customer service.
A recent evaluation resulted in several enhancements.
• Shelf Price List: A new—easier-to-use—shelf price list has been developed. Please begin using the new form with your next submission. The form is available on the website: www.Coloradowic.com under the retailer tab. After April 1, older versions of the form will not be accepted.
• Peer Groups: Several retailers have been re-assigned to a new peer group level. Store location(s) peer group designations were recently provided to the holders of WIC agreement.
Details on using the new shelf price list form and the peer group structure are below. If you have questions, please contact Cheryl Cassell at (303) 692-2454 or Becca Polk at (303) 692-2448.
Thank you for your assistance and your continuing support of the WIC Program. As always, grocers are an important part of our food delivery system and we value your participation.
Tips for using the new Shelf Price List
Colorado WIC Peer Group Criteria and Assignment Criteria & Method
A vendor is assigned a peer group based on criteria developed by Colorado WIC that classifies the type (i.e., supermarket, small to medium grocery, supercenter, pharmacy, commissary, farmer), the geographic area (i.e., metropolitan, rural, resort area), and, in order to incorporate consideration of the vendor’s supply and distribution infrastructure, the number of WIC-authorized stores owned and operated in Colorado (i.e., Minor= <30 or Major= ≥30). The State agency may change a vendor's peer group whenever it determines that placement in an alternate peer group is warranted. The State agency must use these criteria to evaluate retailer prices and retailer authorization. Shelf prices must be found at application and remain to be found competitive with retailers with the same peer group to within 10%.
Based on the criteria, the peer group assignments for Colorado WIC-authorized retailers are currently as follows:
Peer Group 1:
Commissaries, Pharmacies and Supercenters (Major Ownership)
Peer Group 2:
Supermarkets (Major Ownership) and Supercenters (Minor Ownership)
Peer Group 3:
Supermarkets (Minor Ownership) and Small/ Medium Grocery (Metro)
Peer Group 4:
Small/ Medium Grocery (Rural)
Peer Group 5:
Peer Group 6:
Small/ Medium Grocery (Resort / Emerging Resort Areas)
If you have questions, please contact Cheryl Cassell at (303) 692-2454 / email@example.com or Becca Polk at (303) 692-2448/ firstname.lastname@example.org.
Benefit Delivery, CO WIC Program
Prevention Services Division
Colorado Department of Public Health & Environment
4300 Cherry Creek Drive South
Denver, CO 80246-1530
Mead Johnson formula label and name changes
Mead Johnson has informed CO WIC of several upcoming changes to their formula items:
1. Label: The graphics on most of their formula products will be updated—with no change in UPC.
2. Name: They are removing the word “PREMIUM” so that Enfamil Premium Infant will be named Enfamil Infant—with no change in UPC. (See below to view the item.)
A couple of important points:
12.9 oz powder
No Change in UPC
Unit UPC – 300871365421
Case UPC – 300871365025
WIC checks will show: Enfamil (Premium) Infant
For information and/or questions specific to Mead Johnson, please contact them directly.
Recap of 2014 WIC Policies
From: Colorado WIC, Benefit Delivery Unit
To: Authorized Retailers
cc/fyi: Local WIC Agencies, Various State WIC
A couple of WIC policies became effective January 1, 2014. Below is a recap of some of the main changes.
Details of these policies were sent a few months back with the renewal packets and are included in the 2014 WIC Retailer Handbook (Handbook). (The Handbook can be found at: www.coloradowic.com, go to Retailers, Retailers Authorization.)
Please note: Store locations that are under a chain WIC Agreement will be sent their paper copies of the Handbook in the next several weeks. Other retailers have already received their copies of the Handbook with their renewal packet.)
We are excited to begin 2014 working with such wonderful retail partners. Thanks so much!
|Important information for WIC Participants||
Following is important information for WIC participants
New WIC Clinic!
Denver Health will open a new WIC Clinic in May 2014. The Lowry Family Health Center will be located at 1001 Yosemite St. Please call 303-602-6550.
Answer: Please contact your Local WIC Clinic if you have questions. Here is a list of clinics in Colorado: Click here to see a list of WIC Clinics by county
Answer: The Supplimental Nutrition Assistance Program (SNAP) provides monthly benefits to low-income households to buy the food needed for a nutritionally adequate diet. Call your county human services department or the state line at (303) 866-3122.
The Hunger Free Colorado Hotline (855-855-4626) is a multilingual toll-free number that connects Coloradans to needed food. It is a free “one-stop” resource that offers geographically-based referrals to both public and private food assistance programs throughout the state. If you are hearing impaired, call Relay Colorado at 711 or 1-800-659-2656.