Emergency Preparedness Tools for Long Term Care and Assisted Living Residences

Please refer to the regulations for your appropriate facility type.

Regulatory Authorities for Nursing Homes and Assisted Living Residences

Instructional Letter for Emergency Bed Increase

Emergency Bed Increase Request Form

Using the excel spread sheet and the instructions in this document, you will determine your community's hazards.

• Your Facility's Hazard Vulnerability

This document contains standard operating guidelines for 28 different types of incidents, from avalanches to workplace violence. Please refer to them when you are preparing your plan.

Standard Operating Guidelines

In 2003, President Bush directed the Secretary of Homeland Security to develop and administer a National Incident Management System (NIMS). NIMS establishes standardized incident management processes, protocols, and procedures that all responders -- Federal, state, tribal, and local -- use to coordinate and conduct response actions.  With responders using the same standardized procedures, they will all share a common focus, and will be able to place full emphasis on incident management when a homeland security incident occurs -- whether terrorism or natural disaster.  In addition, national preparedness and readiness in responding to and recovering from an incident is enhanced since all of the Nation's emergency teams and authorities are using a common language and set of procedures.

The Federal Emergency Management Agency (FEMA) offers free trainings on the National Incident Management Systems (NIMS) and the Incident Command System (ICS). For starters, we strongly encourage providers to take advantage of the following trainings, so you can work more cooperatively with your state and local partners during emergency situations.

Please visit http://training.fema.gov/is/nims.asp to see more training options.

• IS-100.HCb Introduction to the Incident Command System for Healthcare/Hospitals
• IS-200.HCa Applying ICS to Healthcare Organizations
• IS-700.a National Incident Management System (NIMS), An Introduction

Introduction to NIMS/ICS for Long Term Care

Powerpoint on Nims/ICS for LTC and ALRs

ICS Forms for Long Term Care

Please review these sample documents and forms and feel free to use or modify any based on your unique community -- your resident population, your staff size, your building size,location and many other features.

Sample Memorandum of Understanding (MOU) and Instructions

Sample Emergency Operations Plan Checklist

Sample Resident Go Kit

Sample ICS forms

Sample Resident Evacuation Information Form

Sample Transportation Log for Discharged Residents

Sample Transportation Log for Evacuated Residents

Sample Scripted Message for Families

Sample Family Notification Call Out Form

Sample Staffing Family Information Sheet During Emergency

Sample Re-Entry Letter

Sample Job Action Sheets

These documents contain additional valuable information, tips and links to additional resources.

For a list of all county emergency management websites, offices and 24 hour telephone numbers, emails and sms/txt alert systems in Colorado, please visit  http://www.coemergency.com/p/local-info-sources.html. To best stay informed before, during and after a disaster you are encouraged to monitor a number of information sources, including systems such as local emergency services websites, warning sirens, sms/txt alert systems, local/national media outlets, and local government sources. This page is designed to work on smartphones as well, so bookmark it... just in case.

General Tips for Developing EOP for ALRs

Writing Guide for Memorandum of Understanding

Making Decisions on Emergency Generators

Links to Additional Resources on All Hazard Preparedness

Alternative MedCare Sites Select