Manage Your Award

Overview

Because the EMTS Funding Program is a reimbursement program, every organization that is awarded funds is required to submit quarterly progress reports, notify the program of any changes in the scope of the current award and submit requests for reimbursement during or after services have been rendered for their award.

Reimbursement Requests

Once awarded funds, organizations are allowed to request reimbursement from the department after the goods or services have been rendered as described in their application for funds.  The organization MUST have already provided payment in local cash for the goods or services before requesting reimbursement from the deparment.

In order to request reimbursement, please follow these steps:

1. Complete, print, sign and submit BOTH pages of the Standardized Invoice Form. Instructions on how to complete this form are in the Manage Grant Award Guide. 
2. Attach appropriate supporting documentation.  Supporting documentation (which may consist of vendor invoices, receipts and payroll records) and pictures of purchased equipment and vehicles are REQUIRED.
3. Submit everything together in ONE of the following methods: 
   • Email to michael.gerber@state.co.us, or 
   • Fax to 303-753-6214, or 
   • Mail to:

Michael Gerber

Colorado Department of Public Health and Environment

HFEMSD-EMTS-C1

4300 Cherry Creek Drive South

Denver, CO 80246

Reimbursement requests may be delayed or denied if they are submitted separately or are incomplete.

Progress Reports

Progress reports on awarded funds are required to be submitted by the end of every quarter (9/30, 12/31, 3/31, 6/30) through the Colorado Emergency Medical Services Information System (CEMSIS) web portal.  Incomplete or missing progress reports may create delays in issuing reimbursement requests.  If there are any issues accessing the CEMSIS web portal, please call 303-692-2990.