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Parents and Patients

Vaccinations protect you now and in the future by preventing diseases that can sometimes kill or permanently injure. It is important that you keep track of the shots that you/your child have received.

 

Immunization registries like the Colorado Immunization Information System are one of the best tools we can use to make sure we all receive the shots we need in order to be protected from harmful diseases. You and your healthcare provider can use CIIS as a powerful tool to ensure that you/your child receive the immunizations you need to stay healthy and happy.

 

Below are some frequently asked questions. Click on a question to view the information for this item. 

 

 

Also known as Colorado’s immunization registry, the Colorado Immunization Information System (CIIS) is a confidential, population-based, computerized system that collects and consolidates vaccination data for Coloradans of all ages from a variety of sources. CIIS is a program within the Colorado Immunization Section at the Colorado Department of Public Health and Environment (CDPHE). CIIS helps healthcare providers, schools, childcare centers, universities, and individuals keep track of the shots that they and/or their children have received.


Why is this important?
The schedule of shots that is necessary for you/your child to stay healthy and required for your child to attend school, daycare, camp and university becomes more complicated with every new vaccine development. Keeping all the shots in one place, and on one record, helps ensure that you and your child get the complete schedule of immunizations – no more and no less.


What information about me/my child will be entered into CIIS?
The shots that you/your child have already received and any shots that you/your child will receive in the future will be entered into CIIS. Other information, including parent’s/guardian’s name (for individuals under 19 years of age), gender, Vaccines For Children eligibility status (for individuals under 19 years of age), date of birth and the office where each shot is given will be included in the registry to be sure that your/your child’s record is accurate and cannot be confused with another patient’s record. Your address will also be included in the system to allow your healthcare provider to send you reminders when you/your child are due for an immunization. All information entered into CIIS is secure and confidential. For more details on the CIIS confidentiality policy, please visit the Confidentiality page.

Vaccines protect your/your child’s health against many dangerous, preventable diseases and are required by law for children in attendance at schools, childcare facilities, camps, and universities. But it can be difficult to keep up with your/your child’s shot record, especially if you move or change healthcare providers. In addition to helping you keep track of your/your child’s shot record, CIIS also:

 

  • Consolidates all immunization records for any shots that you/your child have received from multiple healthcare providers into ONE shot record

  • Allows your healthcare provider to see what shots are needed to keep you/your child healthy

  • Helps ensure that you/your child do not miss any shots or get unnecessary shots

  • Provides an accurate, official copy of your/your child’s immunization history to healthcare providers, schools and childcare centers participating in CIIS

  • Helps ensure that your/your child’s immunizations are up-to-date

  • Allows your healthcare provider to remind you when it is time for your/your child’s next shot

  • Helps ensure timely immunization for you/your child if your family has moved or changed healthcare providers

  • Keeps records safe during natural disasters

  • Helps prevent disease outbreaks in your community

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The schedule of shots that is necessary for you/your child to stay healthy and required for your child to attend school, daycare, camp and university becomes more complicated with every new vaccine development. Keeping all the shots in one place, and on one record, helps ensure that you and your child get the complete schedule of immunizations – no more and no less.

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The shots that you/your child have already received and any shots that you/your child will receive in the future will be entered into CIIS. Other information, including parent’s/guardian’s name (for individuals under 19 years of age), gender, Vaccines For Children eligibility status (for individuals under 19 years of age), date of birth and the office where each shot is given will be included in the registry to be sure that your/your child’s record is accurate and cannot be confused with another patient’s record. Your address will also be included in the system to allow your healthcare provider to send you reminders when you/your child are due for an immunization. All information entered into CIIS is secure and confidential. For more details on the CIIS confidentiality policy, please visit the Confidentiality page.

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Information in CIIS can only be released to:

  • You (through your healthcare provider or a formal CIIS record request)
  • Your/your child’s healthcare provider or hospital
  • A school, childcare or university where you/your child are enrolled
  • A managed care organization or health insurer where you/your child are enrolled
  • Persons or entities who have an agreement with the State of Colorado for immunizations
  • The Colorado Department of Health Care Policy and Financing if you/your child are enrolled in Medicaid
     
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Yes. You may request copies of your/your child’s immunization record by completing the Request to Release Immunization Record Form. This information can be accessed through the below FAQ section "How do I Request an immunization record from CIIS?". Forms must be notarized and submitted to CIIS with a legible photocopy of your driver’s license or other secure and verifiable document. Prior to completing the form, please contact CIIS to confirm that the requested record is in CIIS. Please note that CIIS is a voluntary system and, as such, does not contain complete immunization records for ALL Coloradans.
 

You can now request copies of an immunization record for you or your child by completing a Request to Release Immunization Record Form, having it notarized, and submitting it to the Colorado Immunization Information System, along with a clear photocopy of your driver's license or other secure and verifiable identification.

 

Before you fill out the form, please call the CIIS Help Desk at 303-692-2437 or 1-888-611-9918 to confirm that the requested record exists in the Colorado Immunization Information System.  Please note that CIIS is a voluntary system and does not contain immunization records for ALL Coloradans.

 

Note: Incomplete forms, forms without proper ID, and forms that are not notarized will not be accepted.

 

 

Please mail or deliver to:

Colorado Department of Public Health and Environment

Colorado Immunization Information System (DCEED-IMM-A3)

4300 Cherry Creek Drive South

Denver, CO 80246-1530

 

Fax: 303-758-3640

Email: cdphe.ciis@state.co.us

 

Is your/your child’s immunization record protected? In order for your/your child’s shot record to be included in the Colorado Immunization Information System, your healthcare provider must enroll and participate in CIIS.

 

The enrollment process is free, fast and easy. Participation in CIIS by your healthcare provider ensures that your/your child’s immunization record is secure, up-to-date and easily accessible. Ask your healthcare provider if they currently participate in CIIS.

 

If you would like for your/your child’s immunization record to be included in the registry but your healthcare provider does not currently participate in CIIS, please download this Provider Brochure to take enrollment and benefit information about the Colorado Immunization Information System with you to your next doctor’s appointment.

 

Immunization records are confidential and personal medical information. The Colorado Immunization Registry Act of 2007 designated the Colorado Immunization Information System as a lifelong immunization record tracking system. CIIS has signed agreements with all participating sites that are authorized to provide information to or access information from the immunization registry. CIIS and all persons and entities that access immunization records are required to maintain the confidentiality of those records. The CIIS Confidentiality Policy applies to all individually identifiable information in all formats, including paper-based and electronic records.

 

*Please note: you cannot get your/your child’s shot record directly from CIIS; you must contact your healthcare provider for your/your child’s record.

 

Information in CIIS can only be released to:

 

  • You (only through your healthcare provider)

  • Your/your child’s healthcare provider

  • A school, childcare or university where you/your child are enrolled

  • A managed care organization or health insurer where you/your child are enrolled

  • Hospitals

  • Persons or entities who have an agreement with the State of Colorado for immunizations

  • The Colorado Department of Health Care Policy and Financing if you/your child are enrolled in Medicaid

 

Any person who releases or makes confidential immunization records public in any unauthorized manner commits a class 1 misdemeanor and upon conviction thereof, shall be punished by 6-18 months in jail or a fine of $500 to $5000, or both. The unauthorized release of each record shall constitute a separate offense. The CIIS Confidentiality Policy and CIIS Security Policy are reviewed and potentially revised at least annually. You may at any time choose to have your/your child’s shots excluded from the Colorado Immunization Information System.

 

Under Colorado law you have the option to exclude your/your child’s immunization information from the Colorado Immunization Information System at any time. If you change your mind, you can always have your healthcare provider re-enter your/your child’s immunization record into CIIS at a later time. If you choose not to participate in CIIS, you are responsible for keeping track of your/your child’s shot record.

 

 

Opt-Out Procedure
If you choose to opt out of the Colorado Immunization Information System, please read the following instructions and follow all steps to ensure that your/your child’s immunization information is excluded from CIIS.

 

Upon your request to exclude immunization information from CIIS, your healthcare provider must:

 

  • Supply you with a Colorado Immunization Information System Opt-Out Form

  • Have you complete and sign three copies of the CIIS Opt-Out Form

  • Attach one signed copy of the CIIS Opt-Out Form to your/your child’s medical record in the location usually reserved for the immunization record

  • Give the other two signed copies of the CIIS Opt-Out Form to you

 

CIIS Opt-Out Forms

 

To complete the opt-out procedure, it is your responsibility to:

 

  • Mail or fax one signed copy of the CIIS Opt-Out Form to the CIIS office at the address found on the bottom of the CIIS Opt-Out Form

  • Keep one signed copy of the CIIS Opt-Out Form for your records

 

Rescind Opt-Out Procedure
While you can choose to exclude your/your child’s immunization record from the Colorado Immunization Information System, you can also change your mind – and have your/your child’s shot record re-entered into CIIS.

 

Upon your request to have your/your child’s immunization information re-entered into CIIS, your healthcare provider must:

 

  • Supply you with a Colorado Immunization Information System Rescind Opt-Out Form

  • Have you complete and sign three copies of the CIIS Rescind Opt-Out Form

  • Attach one signed copy of the CIIS Rescind Opt-Out Form to your/your child’s medical record in the location usually reserved for the immunization record

  • Give the other two signed copies of the CIIS Rescind Opt-Out Form to you

 

To complete the rescind opt-out procedure and ensure that your/your child’s shot record gets put back into CIIS, it is your responsibility to:

 

  • Mail or fax one signed copy of the CIIS Rescind Opt-Out Form to the CIIS office at the address found on the bottom of the CIIS Rescind Opt-Out Form

  • Keep one signed copy of the CIIS Rescind Opt-Out Form for your records

 

CIIS Rescind Opt-Out Forms

 

 

 

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Please visit the CIIS website at www.ColoradoIIS.com or contact CIIS directly at: 1 (888) 611-9918 (toll-free), (303) 692-2437, or CDPHE.CIIS@state.co.us, or ask your healthcare provider for more information on CIIS.