IMPORTANT: Please note that while we make every effort to help you successfully upload a file via our FTP Web site, our technicians are not IT professionals. He or she may be able to answer some technical questions but cannot provide help with IT coding, your payroll system, or other areas that may be specific to your business or company processes.
FTP wage reporting is suggested for employers with 80 or more employees. If you have fewer than 80 employees, Internet wage reporting is recommended. Please click on the following link to file on the Internet: https://secure.cdle.state.co.us/wagetax/.
Unemployment Insurance (UI) Operations accepts quarterly worker-wage data from employers via FTP. FTP is the standard method for exchanging files between computers and servers on the Internet. UI Operations uses Tumbleweed SecureTransport (TST) to allow submission of employee wage files via FTP.
All FTP transactions with UI Operations are secure. The FTP service automatically negotiates a 128-bit encrypted secure-sockets-layer (SSL) connection with the user's browser before allowing a login or data transmission. A user-identification (ID) name and password, which are required to access TST, are provided to you by UI Operations after you submit a successful test wage file, as detailed below.
Click on the following to view instructions for submitting wage files via FTP:
Secure File Transfer Protocol--Instructions to Upload Wage Files
NOTE: Data submitted via FTP must be in Interstate Conference of Employment Security Agencies (ICESA) format. The A-Record Layout and the S-Record Layout must be submitted. Go to the bottom of this page for ICESA formatting instructions.
Before you submit a wage report via FTP, please submit a test wage file at the following FTP test site:
https://cdleftp.cdle.state.co.us/
The login information, which is case sensitive, is:
Use the instruction manual to guide you through the process.
Please note that, although the test environment uses a common share (area) on the test FTP server, no one else can see your wage data (including you) once it has been uploaded.
The purpose of the test is to ensure the data is properly formatted and to validate receipt of the data in a test region on the UI Program's mainframe. The receipt.txt file that is generated indicates whether the file has uploaded successfully. Once a test wage file is successfully uploaded, UI Operations will send you a Web address, user ID name, and password for your own share (area) on the production FTP server.
Please contact us if you have any questions:
303-318-9100 (Denver-metro area)
1-800-480-8299 (outside Denver-metro area)
|
LOCATION |
FIELD NAME |
FIELD LENGTH |
DESCRIPTION AND REMARKS |
| 1 | Record Identifier | 1 | Always enter "A" |
| 2-5 | Year | 4 | Enter a 4-digit year for which this report is being prepared EXAMPLE: 2007 |
| 6-14 | Blank | 9 | This field is not used in Colorado; leave blank |
| 15-18 | Taxing Entity Code | 4 | Always enter "UTAX" |
| 19-23 | Blank | 5 | Leave blank |
| 24-73 | Transmitter's Name | 50 | Enter the name of the organization submitting the file and leave the remainder of the field blank |
| 74-113 | Transmitter's Street Address | 40 | Enter the street address of the organization submitting the file and leave the remainder of the field blank |
| 114-138 | Transmitter's City | 25 | Enter the city of the organization submitting the file and leave the remainder of the field blank |
| 139-140 | Transmitter's State | 2 |
Enter the standard 2-character Federal Information Processing Standards (FIPS) postal abbreviation for the state of hte organization submitting the file NOTE: Leave blank if transmitter is outside the United States |
| 141-153 | Blank | 13 | Leave blank |
| 154-158 | Transmitter's Zip Code | 5 | Enter the valid 5-digit ZIP Code for the address of the organization submitting the file |
| 159-163 | Transmitter's Zip Code Extension | 5 | Enter the 4-digit extension of the ZIP Code; include the hyphen in position 159 |
| 164-193 | Transmitter's Contact | 30 | Name and title of individual from the organization transmitting the information who is responsible for the accuracy and completeness of the wage report |
| 194-203 | Transmitter's Contact Telephone Number | 10 |
Enter the telephone number including the area code at which the individual transmitting the information can be contacted EXAMPLE: 3035555555 |
| 204-207 | Telephone Extensio/Box | 4 |
Enter the contact telephone extension or message box of the individual transmitting the information If none, leave blank |
| 208-276 | E-mail Address | 69 | Required. Fill unused characters with blanks |
| 277 | Carraige Return | 1 | If using a non-Windows platform (such as Linux or Apple) to create this file, the correct sequence of ASCII characters is 0D 0A. |
|
LOCATION |
FIELD NAME |
FIELD LENGTH |
DESCRIPTION AND REMARKS |
|
1 |
Record Identifier | 1 | Always enter "S" |
| 2-10 | Social Security Number | 9 | If not available, enter an uppercase letter "I" in location 2, left justify, and leave the remainder of the field blank |
| 11-30 | Employee Last Name | 20 | Left justify, and leave the remainder of the field blank |
| 31-42 | Employee First Name | 12 | Left justify, and leave the remainder of the field blank |
| 43 | Employee Middle Initial | 1 | Leave blank if no middle initial |
| 44-45 | State Code | 2 | Always enter "08" |
| 46-63 | Blank | 18 | Leave blank |
| 64-77 | State Unemployment Insurance Total Quarterly Gross Wages Paid to This Employee | 14 |
Enter dollars and cents without symbols, right justify, and fill remainder of field with zeros EXAMPLE: 00000000023450 NOTE: Include all income from tips. |
| 78-142 | Blank | 65 | Leave blank |
| 143-146 | Taxing Entity Code | 4 | Always enter "UTAX" |
| 147-161 | State Unemployment Insurance Account Number | 15 |
Enter the 9-digit account number without symbols, left justify, and leave the remainder of the field blank EXAMPLE: 234567008 |
| 162-176 | Unit/Division Location/Plant Code | 15 |
Enter a 3-digit identification number to identify wages by worksite, left justify, and leave the remainder of the field blank NOTE: If reporting only one location, enter "000" as the identification number, left-justify, and leave the remainder of the field blank. |
| 177-204 | Not Read | 28 | Leave blank |
| 205-206 | Seasonal Indicator | 2 |
Always enter "S" for seasonal (uppercase "S"), left justify, and leave the remainder of the field blank; leave the entire field blank for nonseasonal NOTE: Your business must have been granted seasonal status by UI Operations to place an "S" in this field. |
| 207-214 | Not Read | 8 | Leave blank |
| 215-220 | Reporting Quarter and Year | 6 |
Enter the last month of the calendar quarter (two digits) and the year (four digits) for which this report applies EXAMPLES: 032007 for January-March 2007; 062007 for April-June 2007; 092007 for July-September 2007; and 122007 for October-December 2007 |
| 221-276 | Not Read | 56 | Leave blank |
| 277 | Carriage Return | 1 | If using a non-Windows platform (such as Linux or Apple) to create this file, the correct sequence of ASCII characters is 0D 0A. |