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State Board of Human Services By-Laws

Article I -- Creation
 
The Colorado State Board of Human Services hereinafter referred to as the "Board" is created by statute in Section 26-1-107, C.R.S., and its members are appointed pursuant thereto.
Article II -- Organization
 
  • Officers: The Board shall elect from its members a Chairperson, Vice-chairperson and any such other officers as it shall determine. Such officers shall hold their offices for a term of two years. Election of officers shall take place at the Board's regularly scheduled August meeting subsequent to the appointment of new Board members and their confirmation by the Senate. If requested by any Board member, elections of officers shall take place by secret ballot. All Board officers shall hold their offices at the pleasure of the Board.
     
  • Committees: The Board, by resolution of a majority of the members of the Board, may designate and appoint one or more committees to serve in an advisory capacity to the Board. No such committee(s) shall have the authority of the Board and shall perform only those functions determined by the Board. Committee members shall be appointed by the Chairperson and shall serve at the pleasure of the Board. The Chairperson(s) of committee(s) may be designated by the Board or may be selected by the members of the committee(s), as determined by the Board.

    Each committee shall met with the Board at least once each year at such regular meeting of the Board as may be designated by the Board and at such other times as may be called by the Chairperson of the Board.
     
  • Meetings: Regular meetings of the Board shall be held on the first Friday of each month at a place and time determined by the Board or at such other times as may be established by a majority vote of the entire membership of the Board. The meetings will be in the Board Room of the Colorado Department of Human Services unless otherwise designated. The Board shall encourage a statewide presence by conducting meetings outside the Denver metropolitan area, as budget allocations allow.

    Emergency or special meetings of the Board may be called by the Chairperson, by the Executive Director of the Department, or upon written request of a majority of members of the Board. Notice of any emergency or special meeting of the Board shall be mailed or be delivered by telephone to each member of the Board stating the time, place and purpose of the meeting. Notice by telephone must be given no later than 24 hours prior to the time set for the meeting, or if mailed, shall be mailed not later than 72 hours prior to the hour set for the meeting. Any member of the Board may waive notice of the time, place, and purpose of an emergency or special meeting at any time before, during, or after such meeting.

    All regular, special and emergency meetings of the Board shall be open to the public as required by law.

    At any Board meeting, the Board may proceed into Executive Session as authorized by law upon a vote of two-thirds of the entire membership of the Board. Prior to proceeding into Executive Session, the Chairperson shall announce to the public the general topic of the Executive Session. Only those persons invited by the Board may be present at an Executive Session.
     
  • Quorum

    The quorum of members necessary for the Board to transact business shall be a simple majority of the entire membership of the Board. Decision of the Board shall be by simple majority vote of the members of the Board present unless otherwise specified by these by-laws.
     
  • Compensation

    Members of the Board shall serve without compensation, but shall be reimbursed for any necessary and actual traveling expenses incurred by them in the performance of their duties as members, as allowable under statute and state fiscal guidelines.

Article III -- Procedures and Rules of Order
 
  • Meetings of the Board shall be conducted generally in keeping with Roberts Rules of Order, except as otherwise provided in these by-laws, but shall be as informal as circumstances permit.
  • The Chairperson shall preside at all meetings. In the absence of the Chairperson, the Vice-Chairperson shall perform all the duties of the Chairperson. In the absence of the Chairperson and Vice-Chairperson, a member selected by those Board members present shall preside.
  • The agenda may be changed by the Chairperson or by a majority vote of the Board members present.
  • The Chairperson shall rule on all matters relating to the length of testimony and who shall be heard at meetings but such rulings shall be subject to change upon a majority vote of the Board members present.
  • All meetings of the Board shall be recorded and retained in appropriate minutes.
  • The Chairperson may participate in discussion and shall vote as any other Board member.
  • A roll call vote shall be taken upon the request of any Board member. The names of the Board members shall be called in alphabetical order by the State Board Administrator, and each member shall vote "yes" or "no" at such time unless he/she chooses to abstain.  
Article IV -- General Policies
 
  • The Board shall act only by resolution at a duly called meeting of the Board and no individual member of the Board shall exercise individually any administrative authority with respect to the Department.
  • No individual member of the Board shall make a statement of policy which purports to be that of the Board unless the Board shall have adopted such policy, but no one shall be prohibited from stating his or her personal opinions, provided they are clearly identified as such.

 

Article V -- Administrative Directives
 
  • The Executive Director shall attend all Board meetings or send a suitable representative selected by him/her.
  • State Board Administration shall prepare an agenda for all regular meetings and have such agenda mailed to Board members at least five (5) days prior to each meeting.
  • Copies of the minutes of each regular meeting shall be mailed to all Board members by State Board Administration at least five (5) days prior to the next succeeding regular meeting. Minutes of emergency or special meetings shall be mailed to Board members as soon as is reasonably possible.
  • The Executive Director shall see that the Board is kept well informed of the activities and programs of the Department and of its committees and councils and shall regularly advise the Board concerning any staff vacancies relating to high-level personnel.
  • A calendar of important dates and rule-making events shall be prepared by State Board Administration.

 

Article VI -- Bylaws
 
These by-laws may be amended or repealed and new by-laws may be adopted by a majority vote of the entire membership of the Board at any regular meeting of the Board.

State Board Administration shall provide a copy of these by-laws to all new members of the Board upon their appointment and to any other person who requests a copy.

It being the desire of the Board to meet its responsibilities to the people of Colorado, and, in the most efficient and conscientious manner possible, to discharge its duties under the law, the State Board of Human Services does by resolution hereby adopt these by-laws.