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State Roles and Responsibilities

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To:                   Policy Advisory Committee

From:               Joscelyn Gay

Re:                   Roles and Responsibility for State PAC Members

Date:                February 28, 2011

Please see proposed roles and responsibilities for state PAC members:

  • Attendance at all meetings is expected. Alternates for the CDHS PAC Representatives are those identified as alternates. Alternates must attend if their primary representative is unavailable to attend. If neither the primary nor alternate is available to attend there will be no other substitution for representation. Alternates may not participate in the meeting if the primary representative is in attendance. 

  • CDHS Division Directors will chair the Sub-PACs as determined/approved by the PAC CDHS Members. Sub-PAC CDHS representatives must have written approval by their Division Director allowing them to participate. State PAC members will discuss issues and the progress of the Sub-PAC and its task groups with state staff members of the Sub-PAC from their program area.

  • The Deputy Executive Director of Office of Employment and Regulatory Affairs will serve as the State Chair of the PAC. The State Chair will work with the County Chair to set the agenda, alternate chairing the PAC meetings and monitor progress on a continual basis, including:

    • Set the agenda for the PAC meetings unless the CDHS Executive Director elects to do so.

    • Distribute and finalize PAC meeting minutes utilizing approved format.

    • Approve and distribute final policy reports to include the minority report to all PAC members.

    • Determine the priorities of the PAC with input from all PAC members.

    • Meet with the CDHS Executive Director as needed to clarify issues and provide additional information to aid in final policy decisions.

  • The role and responsibilities of the PAC CDHS Representative:

1.      Review, analyze, study, and evaluate policy initiatives.

a.             Thorough analysis of all relevant information and thorough review of alternatives and the use of subject matter experts.

b.            Careful analysis of impacts to populations and programs.

c.             Considerations of what is best for all of the clients not just a particular region/county/state.

2.      Take PAC issues to the CDHS division directors or other stakeholders to obtain feedback and facilitate communication of current policy issues.

3.      Bring issues to the PAC from stakeholders/county directors/program staff.

4.      Make decisions/recommendations based on the PAC discussion.