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2012-2013 Guidelines

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All DVP-funded programs are required to collect and report data related to the delivery of services to victims of domestic violence and their children, as well as activities related to the prevention and awareness of domestic violence.DVP-funded programs must collect all information related to domestic violence services, including program components that are not funded by DVP.  Data collection is driven by the Federal Department of Health and Human Services, Family and Youth Services Bureau, which disperse approximately $1.5 million annually to the state of Colorado through the Family Violence Prevention and Services Act (FVPSA) grant.  In turn, DVP awards 95% of these funds directly to the community-based domestic violence programs in Colorado, who provide crucial crisis intervention to victims and their dependants and domestic violence awareness to their respective communities. 
 
DVP utilizes the FVPSA requirements to inform data collection and outcome measurement policies and procedures.  Although reporting is driven by FVPSA data collection, it also encompasses the requirements from other funding sources distributed by the DVP.  DVP provides the federal FVPSA administration with data and outcome results annually.  Additionally, the DVP develops an annual report to distribute to program stakeholders and the general public.  Due to the linkages between the significant sources of federal funding and reporting, all DVP-funded programs must follow all guidelines related to data collection and reporting.
 
Reporting Calendar FY 2012-2013
Quarter
Dates
Report Due
1
October - December 2012
January 31, 2013
2
January - March 2013
April 30, 2013
3
April - June 2013
July 31, 2013
4
July - September 2013
October 31, 2013
 
        
 
 
 
 
 
 
Submit all quarterly reports to Chelsea Baldwin at Chelsea.Baldwin@state.co.us
 
If you have any questions or comments about Quarterly Reports or data collection, contact Chelsea Baldwin or Brooke Ely-Milen.  You can also view the 2013 Quarterly Report Webinar at: http://cohuman.adobeconnect.com/quarterlyreportingwebinarsept2012/.
 
DVP-funded programs create and work towards goals and objectives throughout the fiscal year.  For assistance in developing measurable goals and objectives, view the Goals and Objectives PowerPoint presentation or contact DVP staff.  Technical Assistance may also be available through the Vital Project.
 
DVP-funded programs are required to submit outcome measurement results. Please review the information below prior to collecting outcome data.  The requirement is in response to requirements set forth by the Family Violence Prevention and Services Act (FVPSA) Funding, which is the largest source of funding administered by DVP.
 
FVPSA requires that the state of Colorado collect and report on two outcome measurements that related to survivor experiences.  These measure changes in survivor’s knowledge, skills, behaviors, and life circumstances as a direct result of the services they receive at a community-based domestic violence. The two outcome measures that are tracked are:
 
1)    The number of survivors who have increased their strategies for enhancing their safety; and,
2)    The number of survivors who have increased their knowledge of available community resources.
 
Additionally, The Colorado Department of Human Services (CDHS) has implemented C-Stat, a management strategy that analyzes performance using the most currently available data.  This strategic initiative has helped DVP develop additional outcome measurements to identify the positive impact that domestic violence crisis shelters have on their respective communities.  These outcomes include:
 
1)    The number of survivors who feel more hopeful about the future;
2)    The number of survivors who know more about their rights and options;
3)    The number of survivors who are more confident that they will achieve their goals; and
4)    The number of survivors who feel less alone in their experience.
 
To collect this data, DVP-funded programs are required to request that survivors complete surveys to evaluate their experiences with the funded program.  Report data only if it is collected directly from survivors.  Survivors must report the outcome measures in the form of an anonymous survey.
 
For more information on data collection, refer to the 2013 Quarterly Report Guide.
 
It is preferred that funded programs shall request reimbursement for incurred expenses on a monthly basis.  Reimbursement requests are subject to DVP review and approval before payment is issued.  Payments are issued via electronic funds transfer (EFT).  Funded programs hold the responsibility to ensure that DVP has current banking information on record.  Funded programs must request a new EFT form to change and or add (if applicable) banking information.  Scan and email the completed and signed requests to Shelly Marquez at Shelly.Marquez@state.co.us.
 
If you have any questions about this process, please contact Shelly Marquez orBrooke Ely-Milen.  You can also view the 2013 Financial Reporting Webinarat: http://cohuman.adobeconnect.com/financialreportingwebinarsept2012/