Frequently Asked Questions
Below you will find responses to frequently asked questions. DVP will update this page as frequently as necessary to provide DVP-funded programs with pertinent information. Questions are categorized by topic area.
Q: Where do I count transitional housing client contacts on the DVP report?
A: Funded programs should no longer count transitional housing client contacts on the DVP report. Only count the number of clients served (unduplicated) in transitional housing. Section 8 is exclusively dedicated to questions pertaining to transitional housing. This is the only place where you provide information pertaining to your transitional housing clients.
Q: When counting community education presentations should ALL presentations (including presentations to children and youth) be counted in the first question? Or should we count only general/mixed audience presentations in the first question and then the children and youth presentations separately?
A: Only count general/mixed audience presentations in the first question and then the children and youth presentations separately.
Q: Since relationship type was not something that was asked before, I didn’t make it a required field in data collection. As a result, I do not have a relationship type for each client. Should I mark all of my unknowns as other, or just have a total that doesn’t match my total client count?
A: If the relationship type is unknown, count that under the “Other” category.
Q: Is there a place on the DVP website where we can access our quarterly reports after submission?
A: To get a copy of your report, contact Chelsea Baldwin and she will email your report to you.
Q: I can’t see all of the text that I typed into the text boxes on my Quarterly Report form.
A: Unfortunately there is a glitch on the form; the text is there and just needs to be scrolled through to see it all.
Q: Where can I find the Quarterly Report Guide?
A: Quarterly Report Guide (Click to download the PDF).
Q: We had some program changes and need to modify our goals and objectives. What should we do?
A: Contact Brooke Ely-Milen or Chelsea Baldwin to discuss any changes to goals and objectives.
Q: We are having trouble coming up with our goals and objectives. What should we do?
A: Contact the Vital Project for technical assistance in this area.
Q: We were notified that our goals and objectives are not measurable. What should we do?
A: Contact the Vital Project for technical assistance in this area.
Q: I know that the procedures for giving out surveys has changed, where can I find the new procedures?
A: The new Data Collection Protocol went in to effect on October 1, 2012. This can be found on Page 15 of the 2013 Quarterly Report Guide.
Q: Weren’t there some modifications to the Data Collection Protocol.
A: Yes, there were some modifications to our survey data collection protocol for all programs that provide residential services that came from an email sent on March 1, 2013:
- Please provide DVP with the number of individuals who received each of the specific shelter services (advocacy, individual counseling, and support group) and completed a survey.
- Although there are not specific boxes on the quarterly report form to report this number, please include these numbers in one of the blank boxes on the last page of the form.
- Continue to report the number of yes responses for each residential/shelter service category (advocacy, individual counseling, and support group) per the original protocol.
Q: Why do we have new outcome measurements on the surveys?
A: The Colorado Department of Human Services (CDHS) has implemented C-Stat, management strategy that analyzes performance using the most currently available data. This strategic initiative has helped DVP develop additional outcome measurements to identify the positive impact that domestic violence crisis shelters have on their respective communities.
Q: Our staff person who is 100% supported through DVP recently resigned and we need to payout unused vacation hours. Although this was done on 9/30 (Fiscal Year 2012), can we charge the unused hours to our new fiscal year 2013 contract?
A: No. The current, FY 2013 contract can only support costs for the period October 1, 2012 – September 30, 2013.
Q: After a staff member recently resigned two other staff worked overtime to keep the program going. Can we bill their hours to our DVP contract?
A: Yes. However, you may need to submit a budget revision and reallocate dollars originally intended for the vacant position to the other staff positions.
Q: We use direct deposit for our payroll so we do not have copies of checks. What other documents should we retain beside pay stubs and time sheets?
A: Be sure that your timesheets show the number of hours billed to DVP for each pay period. DVP may also request copies of quick books or other financial record keeping.