Text Size

Chapter Index

Chapter/Policy	Subject of Chapter/Policy

CHAPTER 1	Administration, Organization and Management
1.1	Legal Authority and Division Mission
1.1_A	Attachment A
1.2	Internal and External Communications
1.3	Admissions Criteria
1.4 (Deleted)	Coordination with Community Agencies & Educational Institutions (Deleted 7/00)
1.5	Establishment and Maintenance of Policy Manual
1.6	Contracted Employees and Consultants
1.7	Facility Planning, Reporting and Review
1.8	Interstate Compact Agreement
1.9	Legal Representation and Assistance
1.10 (Deleted)	Employee’s Advisory Committee (Deleted 6/06)
1.11	Public Information/News Media
1.11_A	Attachment A
1.11 B	Attachment B
1.12A	Detention Victim Notification Program
1.12A_A	Attachment A Enumerated Crimes
1.12A_B	Attachment B Victim Notification Enrollment Form
1.12A_C	Attachment C Notification Time Frames
1.12A_D	Attachment D Critical Stage Notification
1.12A_E	Attachment E Critical Stage Notification escape and return to custody detail
1.12B	Commitment Victim Notification Program
1.12B_A	Attachment A Enumerated Crimes
1.12B_B	Attachment B Critical Stage Notification
1.12B_C	Attachment C Notification Time Frame
1.12B_D	Attachment D Critical Stage Notification Escape and Return to Custody Detail
1.12B_E	Attachment E Victim Notification Letter
1.12B_F	Attachment F Victim Notification Opt Out Form
1.13	Employee Dress Code
1.14	Facility Administrative and Supervisory Personnel Support
1.15	Waivers
1.15_A	Attachment A
1.16	Detention Capacity
CHAPTER 2	Fiscal Management
2.1	Purchase and Lease of Computer Hardware/Software, Cellular Phones, Pagers, and Two-Way Radios
2.1_A	Attachment A
2.2	Deleted
2.3	Accounting for Appropriations and Expenditures of Funds
2.4	Juvenile Trust Funds
2.5	Juveniles’ Personal Funds
2.5_A	Attachment A Juvenile funds
2.6	Internal Control and Monitoring of Accounting Procedures
2.7	Capital Assets Inventory Control
2.8	Warehouse Inventory and Expendable Program Supplies
2.9	Position Control
2.10	Insurance Coverage
2.11	Canteen Accounts and Audits of the Accounts
2.12	Contracts and Grants
2.12B	Grants
2.12B_A	Attachment A
2.12B_B	Attachment B
CHAPTER 3	Personnel
3.1	Employee Grievances
3.1_B	Attachment B
3.1_C	Attachment C
3.2	Membership in Employee Associations and Employee Representation
3.3	Outside Employment and Conflict of Interest
3.4	Administering Corrective and Disciplinary Actions
3.5	Drug Free Workplace
3.6	Worker’s Compensation
3.6_A	Injury/Exposure on the Job (IOJ) Attachment A
3.7 (Deleted)	Code of Ethics (Deleted 6/08)
3.8	Appointing Authority
3.9	Certification and Licensure
3.10	Personnel Records
3.11	Personnel and Policy Manuals
3.12	Personnel Selection, Retention and Promotion
3.13	Employee Performance Plans and Evaluations
3.14	Personnel Actions Related to Alleged Child Abuse
3.15	Client Managers/Parole Officers Carrying Badges
3.16	Administrative Leave
3.17 (Deleted)	Affirmative Action (Deleted 12/07)
3.18	Employee Assistance Program
3.19	Tobacco Products in the Workplace
3.20	Relationships Between Juveniles and Staff
3.21	Employee Background Search; Employee Reporting Responsibility; Trails Database Checks
3.21_A	Attachment A
3.22	Sexual Harassment
3.23	Work Scheduling Leave Time
3.24	Timekeeping
3.24_A	Attachment A
3.24_B	Attachment B
3.24_C	Attachment C
3.25	Modified Duty
3.26	Fair Labor Standards Act (FLSA)
3.27	Family and Medical Leave Act (FMLA)
3.28	Violence in the Workplace
3.28_A	Attachment A
3.29 (Deleted)	Substance Abuse (Deleted 12/08--see CDHS Substance Abuse policy below)
3.30	Separation Notification
3.30_A	Employee Transfer/Separation Notification checklist
3.30_B	Employee Voluntary Resignation and appeal rights
CHAPTER 4	Training and Staff Development
4.1	Training and Training Requirements Facility Based Personnel
4.2	Training and Training Requirements Non-Facility Based Personnel
CHAPTER 5	Management Information and Research
5.1	Management Information
5.2	Research and Evaluation
CHAPTER 6	Juvenile Records
6.1	Content, Use, Transfer, Security, and Release of Juvenile Case Records
6.1 A	Attachment A
6.1 B	Attachment B
6.2	Closed Juvenile Case Records
CHAPTER 7	Physical Plant
7.1	Existing Facility Requirements
7.2 (Deleted)	New Facility, Additions & Renovations Requirements (Deleted 11/05)
7.3	Building and Equipment Maintenance
7.4	Assignment of Space
CHAPTER 8	Safety and Emergency
8.1	Safety Programs, Inspections and Fire Evacuation Plans
8.1_A	Attachment A
8.1_B	Attachment B
8.1_C	Attachment C
8.1_D	Attachment D
8.2	Risk Management
8.3	Control and Use of Flammable, Toxic and Caustic Materials
8.4 (Deleted)	Work Stoppage or Other Job Action (Deleted 12/03)
8.5	Inclement Weather
CHAPTER 9	Security and Control
9.1	Perimeter Security and Security Inspections
9.2	Control Center
9.3	Juvenile Supervision and Movement
9.4	Physical Management and Security Equipment
9.5	Count Policies and Procedures
9.6	Shift Assignments and Shift Logs
9.7 (Deleted)	Inspections and Patrols (Deleted 12/03)
9.8	Reporting Critical Incidents
9.8_A	Attachment A
9.9	Control of Firearms
9.10	Key Control System
9.11	Tools, Culinary and Medical Equipment
9.12	Facility Emergency Plan
9.13	Searches of Juveniles and Facilities
9.14	Security, Assignment and Use of State Vehicles
9.15	Transportation of Juveniles Outside of the Facility
9.16 (Deleted)	Special Management of Juveniles (Deleted 12/03)
9.17	Reporting Alleged Child Abuse
9.18	Two-Way Communication
9.19	Sexual Assault Prevention
9.19_A	Attachment A
9.19_A_span	Attachment A Spanish
9.19_B	Attachment B
9.19_B_span	Attachment B Spanish
9.19_C	Attachment C
9.19_C_span	Attachment C Spanish
9.19_D	Attachment D
9.19_E	Attachment E
9.20	Hospital Security
9.22	Use of Personal Electronic Devices in Facilities
9.23	Safe Treatment of Pregnant Females
9.23 A	Consent for Health Care Services-English
9.23 B	Consent for Health Care Services-Spanish
CHAPTER 10	Food Service
10.1 (Deleted)	Food Service Management and Nutritional Dietary Allowances (Deleted 10/08)
10.2	Facility Food Service Program Management
10.3	Menu Planning and Meal Service
10.4	Work Experience Program for Committed Youth
10.5	Staff/Guest Meals
10.5_A	Attachment A
10.6	Food from Outside Sources
10.7	Food Borne Illness Prevention and Control
10.7_A	Attachment A
10.7_B	Attachment B
10.7_C	Attachment C
CHAPTER 11	Sanitation and Hygiene
11.1	Housekeeping Plans and Sanitation Health Inspections
11.2	Waste Disposal and Pest Control
11.3	Personal Hygiene, Clothing, Bedding and Linen Supplies
CHAPTER 12	Medical and Health Care Services
12.1	Medical Program Administration
12.2	Medical Supplies and Equipment
12.3	Health Screenings, Appraisals, and Physical and Dental Examinations
12.3 A	Medical Orders-Scope of Treatment
12-3 B	Consent for Immunizations
12.4	Medical Records
12.4_A	Attachment A
12.5	Access to Medical Services
12.6	Notification of Illness, Injury or Death
12.7	Emergencies
12.7_A	Attachment A
12.8	Medical Treatment for Injured or Ill Staff Members
12.9	Special Health Care
12.10	Use of Pharmaceutical Products
12.11	Prohibition of Medical Experimentation or Use of Pharmaceuticals for Behavior Management
12.12	Informed Consent; Permission or Refusal of Treatment
12.12_A	Attachment A
12.12_A_span	Attachment A Spanish
12-12 B	Health Services Refusal Against Advice
12.13	Postmortem Examinations
12.13_A	Attachment A
12.13_B	Attachment B
12.14	Communicable and Infectious Diseases
12.15	Acquired Immune Deficiency Syndrome
12.16 (Deleted)	Urine Screens (Deleted 1/09)
12.17	Panel of Medical Consultants
12.18	Juvenile Head Trauma Guidelines
CHAPTER 13	Juvenile Rights
13.1	Basic Rights and Responsibilities of Residents
13.2	Grievance Procedures
13.2_A	Juvenile Formal Grievance Form and Notification
13.3	Access to Courts and Council
13.4 (Deleted)	Residents’ Access to the News Media (Deleted 12/03)
13.5	Rights/Responsibilities of Residents Regarding Personal Appearance
13.6 (Deleted)	Interrogation Regarding Criminal/Delinquent Acts (Deleted 7/05)
13.7	Access to Programs, Services and Appropriate Work Assignments
CHAPTER 14	Rules and Discipline
14.1	Written Rules of Juvenile Conduct
14.2 (deleted)	Minor Rule Violations
14.3A	Facility Rules
14.3B	Administrative Seclusion
14.3B_A	Checksheet for Admin Seclusion/Room Restraint
14.4 (Deleted)	Written Incident/Disciplinary Reports (Deleted 11/07)
14.5	Special Management of Juveniles
CHAPTER 15	Mental Health Services
15.1	Access to Psychiatric Hospitals
15.1_A	Inpatient Referral Form
15.1_B	Executive Transfer Form
15.2	Suicide Assessment, Monitoring and Intervention
15.2_A	Attachment A (MAYSI-2; copyright prohibits posting)
15.2_A_span	Attachment A Spanish (MAYSI-2; copyright prohibits posting)
15.2_B	Attachment B
15.2_C	Attachment C
15.2_D	Attachment D
15.2_E	Attachment E
15.2_F	Attachment F
15.2_G	Attachment G
15.2_H	Attachment H
15.3	Access to Services for the Developmentally Disabled
15.4	Psychotropic Medications
15.5	Drug and Alcohol Assessment
15.6	Treatment Services for Alcohol and Other Drug Abusing Juveniles
15.7	Substance Use Analysis and Testing
15.8	Involuntary Medication Administration
15.8_A	Involuntary Medication Form
CHAPTER 16	Admission, Transfer and Release
16.1	Admission, Reception, and Orientation
16.2	Personal Property
16.3	Transfers Within or to Secure Custody
16.3_A	Attachment A
16.3_B	Attachment B
16.3_C	Attachment C
16.4	Release From Secure Custody
16.4 A	Attachment A Critial Information Advisement Form
16.5	Removal From Rolls
16.5 A	Attachment A
16.6 (Deleted)	Admission & Detention of Illegal Aliens (Deleted 7/00)
16.7	Pre-Parole Planning
16.8	Parole Supervision
16.9	Parole Violations
16.10	Transfer and Supervision of Interstate Compact Juveniles
16.10 A	ICJ Application for Services and Waiver
16.10 B	ICJ Parole or Probation Investigation Report
16.10 C	ICJ Consent for Voluntary Return
16.11	Sex Offender Registration
16.11 A	Attachment A
16.12	Parole Release and Discharge
16.13	Parole Field Safety
16.14	Committed Undocumented Juveniles
16.14_A	Attachment A
CHAPTER 17	Programs and Services
DETENTION
17.1	Scope of Programs and Services for Detention Facilities
17.1 A	Attachment A Juvenile Survey
17.1_A Spanish	Attachment A Juvenile Survey (Spanish)
17.2	Education Program
17.3	Recreation
17.4	Library Services
17.5	Counseling
INSTITUTION
Deleted	Scope of Programs and Services for Institutional Facilities
17.8	Educational and Vocational Programs
17.8_A	Attachment A
17.9 (Deleted)	Library Services (Deleted 3/08)
17.10	Recreation
17.11	Religious Programming
17.12	Temporary Releases
17.12_A	Attachment A
17.12_B	Attachment B
17.13 (Deleted)	Counseling Services (Deleted 7/05)
17.14 (Deleted)	Administrative Case Review (Deleted 7/05)
17.15	Restitution
17.15_A	Attachment A
17.16	Juvenile Wellness Policy
17.17	Limited English Proficiency
17.18	Multi-Disciplinary Team
CHAPTER 18	Communications: Mail, Visits, and Telephone
18.1	Juvenile Visiting
18.1_A	Attachment A
18.2	Juvenile Correspondence
18.3	Telephone
CHAPTER 19	Federal Entitlement Programs
19.1	Title IV-E Eligibility Determination and Redetermination
19.1 A	Attachment A Initial Determination
19.1 B	Attachement B Redetermination
19.2	Title IV-E Youth Discrete Case Plans
19.3	Title IV-E Administrative Reviews
19.4 (Deleted)	Title IV-E
19.5	Title IV-E Judicial Findings Regarding Reasonable Efforts
19.6 (Deleted)	Emergency Assistance (Deleted 7/05)
19.7 (Deleted)	Restitution (Deleted 6/08)
CHAPTER 20	Citizen Involvement and Volunteers
20.1	Volunteer/Intern Management
CHAPTER 21	Assessment and Classification
21.1	Risk Assessment, Classification and Reclassification
21.2	Length of Stay (LOS) and Reclassification
21.3	Juvenile Photographing and Fingerprinting
21.4	Colorado Juvenile Risk Assessment
CHAPTER 22	Information Technology
22.1	Use of Electronic Mail (E-Mail)
22.2	Use and Support of Non-Standard Software
22.3 (Deleted)	HELP Desk/Technical Support for Microcomputers, LANS, Client Database and Telephones (Deleted 8/08)
22.4	Internet/Intranet Access
22.5	Computer Network & Internet Use in the Classroom

CDHS	Various Related Policies
V-4	CDHS: Timekeeping
VI-1.1	CDHS-OPI: Employee Civil Rights
VI-1.3	CDHS-OHR: Substance Abuse
VI-2.16	CDHS-OHR: New Employee Orientation
VI-2.2	CDHS-OPI: Administrative Leave
VI-2.4	CDHS-OHR: Background Investigations
VI-2.9	CDHS-OPI: Overtime work hours for non-exempt employees
VI-3.4	CDHS-OPI: Workers' Compensation
VI-3.6	CDHS-OPI: Transitional Duty Program
VII-4	CDHS-OITS: Use of Electronic Mail (email)
VII-10	CDHS-OITS: Hardware and Software Use and Security
VII-15	CDHS-OITS: Use of the Internet
CDHS PMAP Handbook	Handbook for Supervisors and Employees
CDHS PMAP 08-09 Plan
CDHS Overview of PMAP
CDHS Dispute Resolution Process	Dispute Resolution forms 2008